What are Finishing Options and Why do I need them?

Today’s best office machines offer a large selection of finishing options which may well enhance your work. “Finishing” refers to value-added operations which are performed after the ink has been applied to the paper. Some of these tasks take place before the printing comes off the press (inline), and others take place after the printing comes off the press (offline).

Listed below are some of the most popular finishing options you may want to consider in order to give your work that perfect touch.

Collating – the gathering and arranging of individual sheets or other printed components into a predetermined sequence. Collating creates consistent, logical sets from multiple parts. For example, when printing many copies of a book, the pages would need to be collated in numerical order before being bound. Collating can either be done before the pages have come out of the printer or as a separate step after printing.

Scoring – the process of making a crease in paper so it will fold easier. This indention is made using a blunt metal edge – from either a wheel or a rule – that compresses the paper fibers to enable smoother folding. Scored paper is less likely to cause harm to toner-type inks or thicker clear coats during the folding operation. Thicker paper types usually require scoring before being folded.

Folding – a procedure that bends over a printed piece so that it lays flat upon itself. There are many reasons why you may want to fold your printout. The most common reason would be to reduce the size so that it can fit into something smaller, such as an envelope. It is also often used as a design technique to create separate panels from a single sheet like for an invitation or a brochure. Popular folding styles available include the gatefold, letter fold, accordion fold, mini fold and the French fold.

Binding – holding the pages of your printout together. Here are some of the different methods that can be used to bind your documents:

  • Saddle-Stitching is a method of holding together loose printed pages with staples down the middle. Many booklets are saddled-stitched.
  • Comb Binding is the most common and simple binding style used in North America. Plastic comb binding books will open flat for easy copying and editing purposes.
  • Spiral Coil Binding involves winding a single piece of pre-coiled plastic binding onto the edge of your book. Coil bound documents can open flat and can also wrap around for easy copying and reading. If you intend to mail your documents, this may be your best binding option since the spines are flexible and retain their shape exceptionally well.
  • Perfect Binding is the way a paperback book is bound. Perfect bound documents stack well and look professional. However, the pages won’t open flat and cannot be removed once bound.

When choosing your office machine, make sure to look out for the finishing options you will need. Our helpful staff at Copyfaxes will happily talk you through the many different options available so that you can be confident that the machine you pick is most perfectly suited to you.

Comparing Our Best Canon Copiers

At CopyFaxes we aim to give you the best experience with top notch service. We know how difficult it is to decide which copier will be most suited for you so we have taken 2 of our popular Canon copiers and compared them.

Take a look at this table and see which one will be best for you.

Canon ImageClass D1350 MultiFunction Copier Canon ImageClass MF4880DW MultiFunction Copier
Intended Use Small Business Home and Small Office
Printer Type Black and White Laser Black and White Laser
Print Speed 35 ppm 26 ppm
Maximum Monthly Duty Cycle 20,000 pages 10,000 pages
Maximum Output Capacity 150 sheets 100 sheets
Print Resolution 600 x 600 dpi 600 x 600 dpi
Memory 128 MB 128 MB
Media Sizes LetterLegal

A4

A5

B5

Statement

Executive

LetterLegal

A4

A5

B5

Statement

Executive

Media Types Plain PaperHeavy Paper

Bond Paper

Label

Small Documents (i.e. Index Card)

Plain PaperHeavy Paper

Recycled

Transparency

Label

Envelope

ADF Feeder Capacity 50 pages 35 pages
Price $419 $199

 

Visit CopyFaxes to order the Canon ImageClass D1350 MultiFunction Copier or Canon ImageClass MF4880DW MultiFunction Copier.

Still unsure which one is the best for you? Give us a call on 1-888-298-3095 and we will help you out.

5 Top Copier Frustrations with Solutions

Copier issues in the workplace are highly frustrating. But don’t think you just have to resign yourself to going through them on a constant basis.

Follow through this infograph to discover solutions to the most common copier frustrations, and even how to prevent them.

Copier FrustrationsWhat is your most common copier issue? Do you have any solutions to add? Please share in the comments below.

8 Serious Security Threats Your Copier Poses To Your Business

Bet you never thought twice about the many documents that you are sending to your office machine every day. Well, in a recent blog post, we alerted our readers to the fact that your copier is actually storing every document that it processes on a hard drive. This obviously poses a great security risk to your business, as all your confidential information can be accessed by malicious parties.

But that’s not it. Because today’s office machines operate almost like a computer with features such as data storage, operating systems, CPUs and, in particular, networking, they are vulnerable to a host of other security risks too:

Default Passwords: A default password for all administrative accounts means that everyone has access to everything. Using the same standard password on your copier means that all stored data is available to view and configure, both locally and remotely.

Unencrypted Data: Every document that is scanned, copied, printed or faxed is stored on the hard drive of your machine and is therefore vulnerable to be captured. All sensitive paperwork that is not encrypted can be accessed and exploited.

Outdated Operating Systems: As with any computing device, if the software is not updated regularly, it is possible for others to take control of the device remotely and access the stored data on your machine.

Maintenance Personnel: Be aware that every time your machine is serviced, you are giving access to those working on your machine.

Disposing Of Your Machine: Whether you sell on your device, or you send it for refurbishing or warehousing, all the data stored on the hard drive of your copier remains accessible for use and exploitation.

If these don’t scare you, read on to see how your machine can be made unavailable to you if you do not take the necessary precautions:

Unauthorized Use: If not configured properly, your office machine will process any job that is submitted to it, regardless of the origin or lack of authorization. This can result in a waste of paper, toner and ink.

Denial Of Service (DoS): Without proper protection, your office machine is vulnerable to a DoS attack – a malicious attempt to make your device unavailable to you.

Alteration Of Passwords Or Settings: If an unauthorized user accesses your machine and alters the passwords, you will be blocked from using your own device.

Security breaches are expensive in regard to both business finances and reputation. It is your responsibility to ensure that your machine is not compromised in any way.

Want to learn how? Stay tuned for our blog post on how to protect your copier.

What is Giclée Printing?

Do you work in graphic design? Ever heard of the term Giclée Printing? Chances are you have, without paying too much attention to its meaning. Read on to learn what it’s all about…

Giclée printing is a way of creating high quality prints. It comes from the French word ‘la giclée’ which means something which is squirted or sprayed. It is a type of inkjet printing, intending to produce work with a longer lifespan and a higher quality than a standard desktop inkjet printout. It is used for reproducing original artwork, maps, historical documents, and photographs. For a piece of work to be considered a giclée print, some basic requirements must be met: giclee printing

1. High Quality Paper Must be Used You will need special professional series paper of archival quality. This paper is acid free and made from a 100% cotton or rag base. It is obviously more expensive than regular printing paper, so make sure to do adequate research on any paper you’re considering buying to make sure it will do the job you’re intending in the best possible way. Common types of print substrates include canvas, watercolor, matte, metallic, and photo paper.

2. High Quality Ink and Printer Must be Used This is a special light-fast ink which should be kept out of the sun. Printouts from this ink will usually last up to 200 years with minimal fading. They are used in special large format printers intended for this purpose. These printers usually hold various ink colors. The more colors the better the quality of the printout.

3. There Must be a High Document Resolution Your giclée printout will have the highest apparent resolution that is available today. It has to be a minimum of 300 dpi and could be as high as 1800 dpi, creating an extremely smooth, consistent image. It will need to be able to capture every tiny nuance of an original piece of work, with exact precision.

When produced in the right way, and with correct care, a giclée production should be able to stick around for at least up to 100 years. But take care never to rub your work and not to use water or any kind of cleaning chemical on any side of the paper so that it will last that long!

You can also visit our blog post Spotlight on Canon imagePROGRAF Printers to learn more about large format printing.

The Scanning Process

Read this simple summary to learn how your document is transmitted from in your hand to onto your PC.

  1. A document is placed on the glass plate and the cover is closed. The inside of the cover is a uniform color, generally white which enables the scanner to determine the size of the document being scanned.
  2. A light is then shined to light up the document.
  3. The scan head is made up of mirrors, lenses, filters and a CCD array. The scan head is attached to a belt which is rotated by a motor. When the motor turns the belt moves which causes the scan head to move across the illuminated document.
  4. To prevent the scan head from shaking whilst going across the document, it is attached to a stabilizer bar.scanning process image
  5. Whilst the scan head is moving along it reflects the illuminated image onto a mirror which in turn reflects the image onto another mirror. Each mirror is curved. The purpose of reflecting the image from mirror to mirror is to minimize the size of the image to enable it to fit on the lens.  Some scanners have 2 curved mirrors whilst others have 3.
  6. The last mirror reflects the image onto the lens. The image then goes from the lens through the filter onto the CCD array.

What is the CCD array?

CCD is a collection of tiny light sensitive particles, which convert light into electrical power. The particles are very sensitive to light, the stronger the light that hits the particle, the stronger electrical charge will be created. The scanner will detect the strength of the electrical charge and then creates the color and resolution of the image accordingly.

  1. The scanner software will then send the image to your computer.

Make sure you take a look at our blog post ‘Some Useful Scanning Tips’ to learn how to get best results from your scanner.

How To Keep Your Copier Clean

After investing in a new, expensive copier, you may think you don’t need to think about it for a few years at least. But if you want to keep your copier up and running with as few jams as possible, you’ll want to invest a bit of time every so often in keeping your copier clean.

Follow these simple steps that will take little time and make a big difference.

Untitled Infographic (3)Not only will you benefit from a copier that’s running smoothly to keep up with your workflow, you’ll also be saving big bucks on maintenance costs. It’s worth it.

 

Do You Really Need An Encryption System?

When buying a new business system for your office, there is an overwhelming number of options that can be added to your machine.

Some are like the auto document feeder, an obvious addition that will save your office time and money. Others are vital to some but useless to others, depending on your line of business. A good example would be the booklet finisher.

And then there are those that should be a basic requirement in every office but are not, often to keep the cost of the copier down. In case you missed it, see this news story from CBS – and get an encryption system for your office copier NOW. Its well worth the money.

Shocked? Yes – EVERY copier needs an encryption system. Call 888-298-3095 and speak to one of our reps to find out how you can secure your copier now.

 

Paper Jam – The Real Story

 

You know the story already. You are in a rush. You need to use the copier. You take extra care so that nothing will go wrong. You hit the start button. PAPER JAM!

Here is what is really going on inside that copier while you tear your hair out.

paper jam

Focus on the Powerful Konica Bizhub C224e

konica c224eA Konica Minolta MFP is always an excellent choice for an active, busy workplace. Having one in your office will no doubt make your workflow faster. As described by Konica, with these machines, you will “do more, spend less”.

The Konica Bizhub C224e is a particularly good choice. All your black and white and color copy/print jobs will be well taken care of with its wonderful output speed of 22 pages per minute. You can also enjoy optional single pass dual scanning and its super G3 fax ability, in addition to many other finishing options such as stapling, folding or saddle-stitching. So configure it just the way you need it!

The 9 inch color touch panel allows you to swipe, drag and drop, tap, toggle and finger-pinch – as easy to use as a tablet PC. The high level security features of this machine will protect all your data in the best possible way. This is to name but a few of the many great functions, the Konica C224e has to offer.

Read in detail all of its wonderful qualities on our website:

Konica Minolta Bizhub C224E Color Copier Printer Scanner

Are you already a proud owner of a Konica Minolta Bizhub C224e? Share with us in the comments below all about your experience with this machine.