News & guides
News & Buying Guides
Plain advice from our team on choosing, running and looking after copiers, printers and office machines.
- Buying guide
Duty Cycle vs Recommended Monthly Print Volume: Which to Use
Maximum monthly duty cycle vs recommended monthly print volume: what each number means, which one to size a printer or copier by, and how to measure your own.
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How to Save Ink Before You Hit Print: Simple Office Tips
Save ink and toner before you hit print: use print preview, draft mode and grayscale, choose lighter fonts, print double-sided and buy high-yield supplies.
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Canon vs HP vs Ricoh vs Xerox: How to Choose a Brand
Canon, HP, Ricoh or Xerox? How to compare copier and printer brands fairly on volume, features, supplies, service and running cost to pick the right model.
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How the Document Scanning Process Works, Step by Step
How document scanning works in plain English: how scanners capture a page, CCD vs CIS sensors, key settings, OCR, and how to pick an office scanner.
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Do You Still Need a Fax Machine? 5 Reasons Offices Still Fax
Still need a fax machine? See the 5 reasons medical, legal and government offices still fax, how it compares to email, and which fax setup suits your office.
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5 Top Copier Frustrations and How to Solve Each One
Fix the 5 most common copier problems: paper jams, streaks, slow output, offline errors and constant toner changes, with simple causes and step-by-step fixes.
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6 Things to Look For When Choosing an Office Machine
Choosing a copier, printer or multifunction machine? Check these 6 things: monthly volume, speed, functions, paper handling, connectivity and running cost.
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Buy or Lease Office Equipment? 8 Reasons to Consider Buying
Buying vs leasing office equipment: 8 reasons buying often wins, when a lease makes sense, and the contract terms to check before you sign either way.
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8 Serious Security Threats Your Copier Poses to Your Business
Your office copier can leak data. Learn the 8 biggest copier security threats, from stored scans to default passwords, and practical steps to close each one.
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A Copier Guide: What's That? Parts of a Copier Explained
What does each part of a copier do? A plain-English guide to the document feeder, glass, drum, toner, developer, fuser, trays and finisher on office copiers.
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How to Buy a New Printer Without Breaking the Bank
Buy a printer without overspending: size it to your volume, compare cost per page, pick laser or inkjet wisely and consider reconditioned models and deals.
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How to Buy Office Machines: A Step-by-Step Buyer's Guide
How to buy office machines the smart way: size your volume, choose new or reconditioned, budget for supplies and service, and compare a short list of models.
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Canon Copier Comparison: How to Choose the Right Model
Compare Canon copiers with confidence: how imageRUNNER, imageFORCE and imageCLASS differ, which specs to check for volume, color, paper size and finishing.
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The Canon Laser Printing Process Explained Step by Step
How a Canon laser printer or copier makes a page: charging, exposure, developing, transfer, fusing and cleaning, plus which problems trace to each stage.
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Konica Minolta bizhub C224e: What to Know Before Buying
Thinking about a Konica Minolta bizhub C224e? What this color office copier is, who it suits, and what to check on an older or reconditioned bizhub first.
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HP LaserJet Printers: How to Choose the Right Model
Choosing an HP LaserJet? Compare Pro vs Enterprise, mono vs color, printer vs MFP, model suffixes and new vs reconditioned to find the right fit for you.
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How to Keep Your Copier Clean: A Simple Maintenance Routine
How to clean a copier safely: scanner glass, feeder rollers, paper trays and exterior, how often to do each, and which jobs to leave to a technician.
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Buying an Older Copier Like the Canon 2525? What to Check
Considering an older or used copier such as a Canon imageRUNNER 2525? Check meter count, service history, supplies, features and data security before buying.
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Copier Finishing Options Explained: Staples to Booklets
Copier finishing options explained: sorting, stapling, hole punching, folding and booklet making, plus how inner and floor-standing finishers compare.
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Prevent Paper Jams: Top Tips for Paper Storage and Handling
Stop paper jams before they start: how to store paper, let it acclimate, fan and load trays, choose the right paper weight and clear jams safely.
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Printer Specs for Dummies: What the Numbers Really Mean
Printer specs explained in plain English: ppm, first page out time, dpi, duty cycle, monthly volume, paper handling, connectivity and cost per page.
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The History of HP LaserJet Printers, From 1984 to Today
A short history of the HP LaserJet: how the 1984 original brought laser printing to the desktop and how the line grew into today's home and office printers.
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HP LaserJet 4100n vs 4200n: Choosing a Used Workgroup Laser
HP LaserJet 4100n vs 4200n: how the two generations relate, what to check on a used unit, toner and parts, networking, and when a newer printer is smarter.
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MFP Printer vs MFP Copier: Which Fits Your Office Best?
MFP printer vs MFP copier: how they differ in monthly volume, paper sizes, finishing, scanning and running costs, and how to pick the right one for you.
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Copy Machine Jargon: A Plain-English Glossary of Copier Terms
Copy machine jargon explained: a plain-English glossary of copier terms like ADF, DADF, duplex, fuser, drum, ppm, duty cycle, finisher and meter count.
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The Worst Printer Advice You've Ever Heard (and What to Do)
The worst printer advice offices still follow, from buying the cheapest model to shaking toner, and the practical habits that actually save money and hassle.
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Pocket Printers Like the Zuta: Mobile Printing Explained
Pocket printers like the Zuta explained: types of mobile printer, what they do well, their limits, and when a compact desktop printer is the better buy.
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