Copier/Printer Comparison Table
Stuck deciding between two machines? Compare them spec by spec in this table, or print it and fill it in.
Write each machine's figure in its column, from its product page or spec sheet. If both machines are on our site, add them to Compare to see their details side by side instead.
| Specification | What it tells you | Machine 1 | Machine 2 |
|---|---|---|---|
| Technology | Laser or LED for office volumes and crisp text; inkjet for lower volumes and photos. | ||
| Memory (standard / maximum) | More memory handles large or complex jobs and several users without slowing down. | ||
| Hard disk drive | Stores jobs for secure or later printing; check how it is wiped when the machine is retired. | ||
| Print speed (pages per minute) | Match it to your busiest hour. Check whether color is slower than black and white. | ||
| Resolution (dpi) | 600 x 600 dpi suits office text; higher matters mainly for fine graphics. | ||
| Monthly duty cycle | The most a machine can print in a month. Plan to use well below it. | ||
| Operating systems supported | Make sure it works with every computer and phone your team prints from. | ||
| Standard interfaces | USB, network (Ethernet) and Wi-Fi. Shared office machines need a network connection. | ||
| Paper sources (standard / maximum) | How many trays and feeders it has, and how many can be added. | ||
| Paper capacity (standard / maximum) | Sheets it holds before someone must refill it. Busy offices want more. | ||
| Maximum paper size | Letter and legal, or 11 x 17 (A3) for spreadsheets, drawings and posters. | ||
| Automatic two-sided printing | Prints both sides without turning the paper by hand, and saves paper. | ||
| ENERGY STAR | Certified models use less power, which adds up for machines left on all day. | ||
| Noise level (printing / idle) | Matters when the machine sits near desks rather than in a copy room. | ||
| Price | The machine itself. Add any trays, finishers or stands you need. | ||
| Toner cost (per page) | Divide the cartridge price by its page yield. Over a machine's life this can cost more than the machine. | ||
| Weight | Larger machines may need a stand, a cabinet or freight delivery. | ||
| Dimensions (H x W x D) | Measure the space, and allow room to open the trays and doors. |
Not sure which specs matter most?
Start with how much your office prints in a month, then speed, paper size and running costs. Our buyer's guide walks through each step, and our machine finder suggests models from a few questions.
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Not sure which machine you need?
Tell us your monthly volume, paper size and color needs and we will recommend a shortlist with a written quote — no obligation.