The Worst Printer Advice You’ve Ever Heard

Though your printer may frustrate you at times, (usually the time you need it to work most), here are some tips that are simply untrue.

1. Print Preview is a waste of time – not quite. Print Preview will save you both paper and ink by showing you your document before it goes to the printer. You will spot anything you don’t like on the screen, instead of wasting paper by printing it, then making changes and having to re-print.

2. Paper jammed? Just force it back out the way it went in. Well only if you want to cause lasting damage to your printer. Frustrating as it may be, you will have to patiently remove the paper in the the correct way. First, switch off the power. Next, gently pull the paper out in the direction of the paper path.

3. You printer is a great storage dump. Find some place else to store all that junk. Piling up your printer with papers and other stuff will ruin your printer.

blog14. Printer not doing what you want it to? Grab a bat and let out all your frustration on that annoying printer. That may feel good at the time – but you will be much better off pulling out your printer manual and following instructions on how to best deal with your printer – without damaging it.

5. You can buy the cheapest paper – it makes no difference. If you care about how your printed documents look, you will need to invest in brighter, whiter paper. This will make your docs look more crisp and vibrant. Paper quality will make an even bigger difference when using an inkjet printer. It will determine how much ink gets absorbed into the paper and also if the ink stays put.

6. Don’t waste money on a maintenance kit. Spending small money on a maintenance kit to replace worn out parts on your printer, can potentially save you buying a whole new printer. Worn out rollers can be the main cause of paper jams. A simple replacement is all you need to get things running smoothly again.

Do you have any more pieces of advice that you wish would never have been shared? We would love to hear them. Share with us in the comments below.

Here’s to long life for your printer!

Never Buy The Canon 2525…

… a second time because your first will no doubt last a lifetime!!

Deciding on a Canon Image Runner is always a good choice. They are famous for their extraordinary standards of quality, security, and performance. With a Canon Image Runner around, your organization will be raised to a completely new level.

canon 2525The Canon 2525 copies and prints in black-and-white at fast speeds of 25 ppm. It scans in color at up to 25 images per minute with a scanning resolution of 600×600 dpi.  It also has a fax option if you need it. You can choose from the large choice of finishing and sending options, to add just the ones you require. With its standard duplexing, you can print either single or double-sided. A large maximum paper capacity of up to 2300 sheets allows for plenty time before paper needs to be refilled.

This powerful, monochrome multifunction device will not let you down.  Packed with its many wonderful features, the Canon IR 2525 will add that finishing touch your office is waiting for. It will become such a vital part of your workplace that you’ll wonder how you ever managed without it. You can configure this Image Runner to suit your exact needs. You’ll immediately be attracted by its compact, sleek design. Its performance will save you time and money. With this reliable machine, you can rest assured that all your tasks will be taken care of.

Read in detail all about it here…

The History of HP LaserJet Home Printers

Do you ever think about the times before our advanced HP Printers? Would you be able to manage with the original HP Printer produced in 1984? And have you ever wondered how HP Printers developed over the years?

See our infograph for a history of HP Printers through the ages…

History of HP Printers

Thank goodness that the HP LaserJets have come a long way since when they were first developed. Imagine only being able to print 8 pages per minute, and paying $4000 for it!

What features do you think we can expect in the year 2050? Share with us in the comments below.

7 Quick Tips About Printers

Anyone in an office can tell you that you need all the tips you can get when it comes to dealing with a temperamental printer. Here are 7 quick tips and a bonus 8th one if all else fails:

1. Save Paper

Before printing your documents, preview and proofread them. This way, you save on both paper and re-printing.

2. Save Space

Save precious office space by buying a machine with networking capabilities that will allow multiple users to use one printer.

3. Smears

Prevent smearing by removing the cartridge and checking that the protective tape over the nozzles is removed completely.

4. Sorting

Some programs offer printing in reverse order for those inkjets that don’t have a reverse print feature in the driver.

5. Save Memory

You can save memory on your PC by picking just the software you want to install.

6. Settings Surprises

Check the settings after installing a printer, so you won’t be surprised by what happens (or doesn’t happen) the first time you try to print.

7. Solo Cartridge

Many (but, unfortunately, not all) printer drivers include an option to print using black only, so that when you are out of color, you can still use your printer. Others include equivalent options to override the refusal to print.

And now for a bonus tip, the best you will ever get!

8. Start Again

Press the “RESET” button!

Ricoh MP 201SPF & Canon IR 1025IF Comparison Table

Take a look here at the comparison between the most important factors on these two popular copiers to help you decide which is more suitable for you.


Ricoh MP 201SPF


Canon IR 1025IF


System Memory

640 MB

256 MB

Print Speed



Copy Resolution

600 x 600 dpi

1200 x 600dpi

Operating System Support

Windows 2000, XP, Server 2003, Vista, Server 2008, 7, Mac OS 8.6-9x, OS x 10.2+, Novell Netware, Linux, UNIX

Windows 98/NT 4.0/Me/2000/XP, Mac OS 8.6+ to 9.x, OS X 10.1, 10.2+

Network Interface

Std Ethernet, opt Gigabit Ehternet, opt wireless

Std Ethernet

Max Paper Source(s)



Max Paper Capacity

1350 Sheets

1100 sheets

Paper Size

8.5″ x 11″

8.5″ x 11″

Energy Star Compliance



Our Price



Toner Cost

Black 7,000 Yield


Black 8,400 Yield


Weight (Base Unit)

64 lbs

53.1 lbs

Dimensions (HxWxD)

18.93″ x 19.9″ x 17.71″

17-7/8″ x 20-1/2″ x 18″

Good luck choosing!

A Copier Guide? What’s that??

By now, you may have come to terms with the fact that you have no clue how to choose the new office machine you so desperately need. You’ve browsed the web, spoken to a few know-it-alls, but to no avail. What on earth is the duty cycle? And how do you know how to work out what volume you need??

You may want to check out our Specs for Dummies to help you out. But if you’re still at a loss, you’re in luck. Your answers are on the way, in the Copier Guide by CopyFaxes, soon to be released.

What’s that you want to know..??

Here you go!

What's In A Copier Guide

4 Signs That You Need To Invest In A New Printer

frustrated printerReady to pull your hair out because of an old printer? Whether it wouldn’t print that paper you worked on all through the night, or you didn’t have that vital printout you needed for your presentation, you know that you need to do something about that machine already. So, do you call in the service guy? Or is it time to buy yourself a new printer?

Here are some tell tale signs that its time to say goodbye to your old printer:

1. When there are smears and bleeds all over your printouts, and splats of ink cover your documents, its time for a newer model. Don’t ruin your hard work because of an old printer. Splats of ink do not make for a very professional-looking project.

2. All printers make some noise before and during the printing process. But if your machine is thumping away and it sounds like you have a drummer sitting on your desk, you may want to start doing some research for a new printer. Excessive movement is also not normal – your printer should stay sitting right where you put it.

3. Are you having a hard time finding the driver to install your printer? Can’t find the replacement toner or ink? When your printer model gets really old, retailers stop selling the consumables and they are difficult to get hold of. And when you do find what you are looking for, you will pay a lot to keep that old printer running. This is a sure sign that you need an upgrade, and your new printer will probably be cheaper to run

4. New model printers are packed with convenience features so that you can print easily from any device without even turning on your computer. If printing starts to feel like a hassle and you wish for easier ways to get things done, replace that old model with something new so that printing is as easy as it should be – 2014 style.

Don’t wait till your printer really goes before looking for something new. Make sure to start researching with enough time to make a decision and get it delivered before you are stuck with no printer at all.

Which is it?! Maximum Monthly Duty Cycle or Recommended Monthly Print Volume?

Have you wondered about the terms “maximum monthly duty cycle” or “recommended monthly print volume” when studying the specs of a copier machine or printer? Did it ever surprise you how one particular machine could have a maximum monthly duty cycle of 10,000 pages with a recommended monthly print volume of just 250 pages??

Read on to gain a better understanding of what this all means to you…

In general, the Maximum Monthly Duty Cycle is the maximum number of pages a device could deliver in a month. The Recommended Monthly Print Volume would be the amount to print to keep your machine in optimal condition.

Don’t go by Maximum Monthly Page Volume Regularly

A great way to understand this is by comparing these numbers to the speedometer on a car. A speedometer may go up to 160 mph. This means that in theory, it’s possible for this car to drive at 160 mph. However, this is not the recommended speed for the car to drive at on a daily basis. Your car is
speedometerunlikely to have a very long life if used in this way. In the same vein, your machine can approach the maximum monthly duty cycle on an occasional basis, but you would not want to run it at that rate continuously, just as you wouldn’t want your car to run at the highest possible speed on a daily basis.
Putting your machine to work at its maximum monthly volume would result in it needing very frequent service visits. However, if an occasion arises and you want to use your machine as much as you can without breaking it, that’s where the maximum monthly duty cycle number should be considered. Take that number and divide it by 30 (the number of days in a month) e.g 10,000 divided by 30 = 333. So occasionally, your machine should be able to handle the workload of 333 pages in one single day without falling apart. But by no means should it be used as heavily every day!

Go by Recommended Monthly Print Volume Instead

The Recommended Monthly Page Volume is the number that needs to be considered most when deciding which machine is most suitable for you. By using your device daily according to this number, that should keep it at its optimum functionality.


If a product runs out of its optimum zone every now and then, no problems should be anticipated. However, if it is consistently operated above that zone, or close to the maximum duty cycle, it will more than likely need lots of maintenance help. In order to be satisfied with your purchase, go for office machines with a recommended monthly print volume that matches your needs!

Why You Need A Copier Guide

Buying a new piece of office equipment can be a daunting task for many. The expense involved, coupled with the fear of making a choice you will regret, cause many to dread the day their copier or printer emits its last.

Find out how a Copier Guide can help you in this slideshow.

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Stay posted to be in the know when the Copier Guide by CopyFaxes is released!