8 Serious Security Threats Your Copier Poses To Your Business

Bet you never thought twice about the many documents that you are sending to your office machine every day. Well, in a recent blog post, we alerted our readers to the fact that your copier is actually storing every document that it processes on a hard drive. This obviously poses a great security risk to your business, as all your confidential information can be accessed by malicious parties.

But that’s not it. Because today’s office machines operate almost like a computer with features such as data storage, operating systems, CPUs and, in particular, networking, they are vulnerable to a host of other security risks too:

Default Passwords: A default password for all administrative accounts means that everyone has access to everything. Using the same standard password on your copier means that all stored data is available to view and configure, both locally and remotely.

Unencrypted Data: Every document that is scanned, copied, printed or faxed is stored on the hard drive of your machine and is therefore vulnerable to be captured. All sensitive paperwork that is not encrypted can be accessed and exploited.

Outdated Operating Systems: As with any computing device, if the software is not updated regularly, it is possible for others to take control of the device remotely and access the stored data on your machine.

Maintenance Personnel: Be aware that every time your machine is serviced, you are giving access to those working on your machine.

Disposing Of Your Machine: Whether you sell on your device, or you send it for refurbishing or warehousing, all the data stored on the hard drive of your copier remains accessible for use and exploitation.

If these don’t scare you, read on to see how your machine can be made unavailable to you if you do not take the necessary precautions:

Unauthorized Use: If not configured properly, your office machine will process any job that is submitted to it, regardless of the origin or lack of authorization. This can result in a waste of paper, toner and ink.

Denial Of Service (DoS): Without proper protection, your office machine is vulnerable to a DoS attack – a malicious attempt to make your device unavailable to you.

Alteration Of Passwords Or Settings: If an unauthorized user accesses your machine and alters the passwords, you will be blocked from using your own device.

Security breaches are expensive in regard to both business finances and reputation. It is your responsibility to ensure that your machine is not compromised in any way.

Want to learn how? Stay tuned for our blog post on how to protect your copier.

Why You Need A Copier Guide

Buying a new piece of office equipment can be a daunting task for many. The expense involved, coupled with the fear of making a choice you will regret, cause many to dread the day their copier or printer emits its last.

Find out how a Copier Guide can help you in this slideshow.

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Stay posted to be in the know when the Copier Guide by CopyFaxes is released!

Canon vs. HP, Ricoh vs. Xerox…How to decide which brand to use?!

When trying to decide on an office machine, looking at the list of many top Signpost Shows Confusion Or Dilemmamanufacturers can be rather overwhelming. How can you know which is best??

It is never a valid concept to say that “Brand A is better than Brand B”. You have to look at the functions of each machine individually in order to make your decision. When making the decision, there are various factors to look out for which will help you make a good choice.

Compare. Find models that fit your budget and perform the functions you need. Make a list of those models. Avoid features you don’t need. Paying extra just because a printer has exciting features you’ll never need or use is a waste of money. Look at the pros and cons of each and weigh up to see which is most suitable for your needs.

When you’ve got your list of potential printers, find the ink cartridges used by each. Then write down the page yield for each set of cartridges and the cost. Then make careful calculations. Ink is where your real money will be spent, long after the initial purchase. Any money you saved in the initial purchase is more than lost when replacing the inks very often.

Two general rules to remember:
1. The cheaper the printer the more you will spend in ink.
2. Ink tanks (one for each color) are almost always more economical than ink cartridges where three colors are in one cartridge.

Our helpful staff at copyfaxes will be happy to give you some advice and help out.

Good luck and happy decision making!!