The Worst Printer Advice You’ve Ever Heard

Though your printer may frustrate you at times, (usually the time you need it to work most), here are some tips that are simply untrue.

1. Print Preview is a waste of time – not quite. Print Preview will save you both paper and ink by showing you your document before it goes to the printer. You will spot anything you don’t like on the screen, instead of wasting paper by printing it, then making changes and having to re-print.

2. Paper jammed? Just force it back out the way it went in. Well only if you want to cause lasting damage to your printer. Frustrating as it may be, you will have to patiently remove the paper in the the correct way. First, switch off the power. Next, gently pull the paper out in the direction of the paper path.

3. You printer is a great storage dump. Find some place else to store all that junk. Piling up your printer with papers and other stuff will ruin your printer.

blog14. Printer not doing what you want it to? Grab a bat and let out all your frustration on that annoying printer. That may feel good at the time – but you will be much better off pulling out your printer manual and following instructions on how to best deal with your printer – without damaging it.

5. You can buy the cheapest paper – it makes no difference. If you care about how your printed documents look, you will need to invest in brighter, whiter paper. This will make your docs look more crisp and vibrant. Paper quality will make an even bigger difference when using an inkjet printer. It will determine how much ink gets absorbed into the paper and also if the ink stays put.

6. Don’t waste money on a maintenance kit. Spending small money on a maintenance kit to replace worn out parts on your printer, can potentially save you buying a whole new printer. Worn out rollers can be the main cause of paper jams. A simple replacement is all you need to get things running smoothly again.

Do you have any more pieces of advice that you wish would never have been shared? We would love to hear them. Share with us in the comments below.

Here’s to long life for your printer!

4 Signs That You Need To Invest In A New Printer

frustrated printerReady to pull your hair out because of an old printer? Whether it wouldn’t print that paper you worked on all through the night, or you didn’t have that vital printout you needed for your presentation, you know that you need to do something about that machine already. So, do you call in the service guy? Or is it time to buy yourself a new printer?

Here are some tell tale signs that its time to say goodbye to your old printer:

1. When there are smears and bleeds all over your printouts, and splats of ink cover your documents, its time for a newer model. Don’t ruin your hard work because of an old printer. Splats of ink do not make for a very professional-looking project.

2. All printers make some noise before and during the printing process. But if your machine is thumping away and it sounds like you have a drummer sitting on your desk, you may want to start doing some research for a new printer. Excessive movement is also not normal – your printer should stay sitting right where you put it.

3. Are you having a hard time finding the driver to install your printer? Can’t find the replacement toner or ink? When your printer model gets really old, retailers stop selling the consumables and they are difficult to get hold of. And when you do find what you are looking for, you will pay a lot to keep that old printer running. This is a sure sign that you need an upgrade, and your new printer will probably be cheaper to run

4. New model printers are packed with convenience features so that you can print easily from any device without even turning on your computer. If printing starts to feel like a hassle and you wish for easier ways to get things done, replace that old model with something new so that printing is as easy as it should be – 2014 style.

Don’t wait till your printer really goes before looking for something new. Make sure to start researching with enough time to make a decision and get it delivered before you are stuck with no printer at all.

5 Reasons You Still Need A Fax Machine

fax_machineWant to know why people are still buying fax machines in this age of email and paperless communication? Well here is a statistic that may surprise you: There are over one hundred million fax devices in use today! Wondering why?

Here are 5 good reasons that you want to own a fax machine.

1. Security: No one can intercept your fax on the way to its intended recipient. The biggest advantage of fax over email is that you can feel safe sending private and confidential information, with the knowledge that it will be seen only by the people you want it to be.

2. Signatures: Avoid expensive mailing costs with a simple fax machine. Many agencies, banks or law firms will require a hand-written signature on a legal document. For most, a scanned copy won’t do, but a faxed copy of a signature is acceptable, so you can avoid the time delays and the costs of snail mail.

3. Simplicity: The fax is easy to use. For those not young enough to be born with intuitive computer knowledge, the fax machine is simple to use with no training at all – almost like making a call.

4. Size: There is no limit to how much you can send by fax. Send as many documents as you need with no cap on attachment sizes.

5. Steadfast: When your internet goes down, your fax machine won’t. A fax machine uses only a basic phone line, so you can rely on your fax machine to be working when you need it to be.

So don’t throw away your fax machine yet. There are still good reasons for you to use it, and nothing will be able to replace it – not even email.

Printer Specs For Dummies

confused personYou are looking for a new printer and trying to understand the functions and features of your different choices. But you have no idea what the specifications actually mean! Sound familiar? We have picked out the most important specs that you should be looking at and given you a short explanation of why they make a difference to you.

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Now that you know what the specs really mean, good luck in making the right choice!

 

Help! My Laser Toner Cartridge Just Leaked?!?!

toner cartridge mess

Toner is an extremely fine powder and in substantial concentration can cause irritation to the respiratory tract which can result in coughing and wheezing. Place a paper mask or scarf over your nose and mouth while dealing with the spill.

  • It is better to vacuum it up and thereby remove all dust particles from the vicinity, as opposed to brushing it which could cause a dust cloud and further spreading of the particles.
  • Any remaining toner powder should be wiped away with a cloth, made damp with a little bit of cold water.
  • Hot water should preferably not be used because it may cause the toner to melt a little and become sticky.
  • You can throw the toner away in a regular bin, but it is advisable to place it in a sealed bag which can contain the powder to avoid further mess
  • Use an abrasive sponge together with cold water to remove toner that has bonded to the skin.

Useful Copy Machine Jargon

When you are buying a copier or multifunction printer it will be easier to compare components and features if you are familiar with the terminology involved. Copiers are complicated pieces of equipment and the complex sounding terms might confuse you before you have even begun your research. In addition to educating yourself and helping you navigate your copier decision, it may also help you complete a better deal if the sales person thinks he is speaking to a knowledgeable customer!

The following are some terms that may be useful for you when discussing copier features.

ADF – Automatic Document Feeder: This feature allows you to feed multiple pages through the feeder for copying without having to manually pass through each page individually. The documents are placed in the feeder and each page is fed automatically into the copier machine.

DADF – Duplex Automatic Document Feeder – This is basically the same feature as the ADF but it can feed and read double sided documents and copy them automatically. The D” stands for duplex.

AMCV – Average Monthly Copy Volume – Also referred to as Average Monthly Print Volume (AMPV). This is an estimation of the use of a machine. The way this is determined is by how many copies or documents are printed monthly. Many vendors calculate total costs based on this estimate.

Clicks – An industry term for the number of pages printed per month. Many copier machines come with a meter that will calculate the number of copies output each month.

CMYK – This stands for Cyan-Magenta-Yellow-Black (I know, the K is for Black – very confusing) which are the colors used for copying and printing.

CPM – Copies-per-minute – Sometimes referred to as PPM – Pages Per Minute. This is the number of prints a machine can produce in one minute. eg 45 CPM would mean, 45 pages printed in a minute.

Duty Cycle – this is the number of prints a machine is capable of printing in its entire “life span”. This will tell you the amount of time you can except your printer to last, depending of course on how heavily you use it. Don’t get this confused with the Monthly Duty Cycle, which is the total recommended output for the printer in one month.

Finishing Options – Included in finishing options are a wide range of paper finishing features that can be performed by a copier such as collating, folding, and stapling.

RGB – An acronym for Red-Green-Blue, a different way of generating color which usually produces higher density colors than CMYK.

Error Codes

printer error

When using your printer, occasionally you might discover an error. Refer to these codes to try and sort out your problem.

These codes here are intended for HP printers, but will more than likely also be able to help you figure out an error on any printer.

Each model printer will have a slightly different wording for the error, but the trouble shooting tips are generally the same. Some error codes are self explanatory and are not included.

Hopefully, you shouldn’t have to refer to these codes very often, but just in case you ever do, just click here.

Prevent Paper Jams – Top Tips for Paper Storage and Handling

printer paperLooking after your printer or copier also means caring for the paper you feed into it. Preventing jams and damage to your office machine begins well before you hit the green button; it starts before you even load the paper into the input tray. Follow the tips here for the correct way to purchase, store and load your office paper and save yourself headache and hassle with your new office machine as well.

• The #1 biggest enemy to your paper is damp, humid or moist conditions. Make sure the packets arrive completely sealed, and they stay in this condition till as close as possible to time of use. Once the packet is opened ensure the humidity of the environment will not damage the paper. (If you live in a humid climate, leave paper in the tray for only a few hours at a time and store the paper in a sealed plastic bag when it’s not being used)

• Using quality paper will also enable a smoother and less problematic printing experience. High quality paper will have some grain to it, so that’s not completely smooth to the touch. This allows the copier or printer to hold onto the paper properly and send it through the machine without “losing its grip”. Generally, the heavier the paper weight, the more grain it will have. Use a minimum of 20lbs paper weight in any copier or inkjet printer and 24lbs. in a laser printer.

• Paper should be stored entirely flat and free from any risk of getting wrinkled, warped, or curled. Papers in such conditions are a recipe for causing paper jams in the machine.

• Paper straight out the packet might be slightly stuck to one another as a result of the pressure and compression during manufacture when cutting and stacking the sheaf. Make sure the stack of papers you load into the tray are not stuck by loosening the sheets by fanning them or roll the stack gently, diagonally, in opposite directions.

• Paper should be placed in the same room as the copy machine at least 24 hours before its use in the machine. This will allow the paper to acclimate to the temperature and humidity of the environment and will help it to perform better.

Pull the tray completely out of the machine when loading the paper and make sure that any sliders are aligned properly to fit the size of the paper you are using. Don’t overload the tray with more papers than the specified capacity.

Buy A New Printer – Without Breaking the Bank

breaking the bank 2

When buying a new printer, you will want to make an economical choice. Here are some tips to help you save money in the right places, so that you compromise only on price and not on quality:

  • Consider Supply Costs: When you are shopping for your printer, make sure to consider the supply costs in addition to the cost of the actual machine. A bargain priced printer may not be such a bargain in the long term when you take into account the high toner costs.
  • Separate Color Cartridges: It may be more economical to purchase a printer with separate cartridges for each color. This way, you only have to replace the one that runs out.
  • Know Your Print Volume: You want to determine your monthly print volume before you purchase a new printer. If you only print 1000 pages a month, you don’t need a printer with a 10,000 page monthly duty cycle.
  • All-in-One Solutions: Look at an all-in-one solution to cut down on space, energy, as well as supply costs. You don’t need to have multiple office machines anymore. Consider a multifunction machine that will copy, print, scan and fax, with the footprint and maintenance cost of only one machine.
  • Energy-Star: Look for an Energy Star Label. In order to qualify for this, a printer must use very little power while inactive, thereby saving on electricity.

Keep these points in mind when choosing your printer so that you make a productive and truly economical choice. Once you have your new printer, you will need to maintain and upkeep it properly to extend its life. Look out for our tips on how to keep the maintenance costs down without compromising your printer.