8 Serious Security Threats Your Copier Poses To Your Business

Bet you never thought twice about the many documents that you are sending to your office machine every day. Well, in a recent blog post, we alerted our readers to the fact that your copier is actually storing every document that it processes on a hard drive. This obviously poses a great security risk to your business, as all your confidential information can be accessed by malicious parties.

But that’s not it. Because today’s office machines operate almost like a computer with features such as data storage, operating systems, CPUs and, in particular, networking, they are vulnerable to a host of other security risks too:

Default Passwords: A default password for all administrative accounts means that everyone has access to everything. Using the same standard password on your copier means that all stored data is available to view and configure, both locally and remotely.

Unencrypted Data: Every document that is scanned, copied, printed or faxed is stored on the hard drive of your machine and is therefore vulnerable to be captured. All sensitive paperwork that is not encrypted can be accessed and exploited.

Outdated Operating Systems: As with any computing device, if the software is not updated regularly, it is possible for others to take control of the device remotely and access the stored data on your machine.

Maintenance Personnel: Be aware that every time your machine is serviced, you are giving access to those working on your machine.

Disposing Of Your Machine: Whether you sell on your device, or you send it for refurbishing or warehousing, all the data stored on the hard drive of your copier remains accessible for use and exploitation.

If these don’t scare you, read on to see how your machine can be made unavailable to you if you do not take the necessary precautions:

Unauthorized Use: If not configured properly, your office machine will process any job that is submitted to it, regardless of the origin or lack of authorization. This can result in a waste of paper, toner and ink.

Denial Of Service (DoS): Without proper protection, your office machine is vulnerable to a DoS attack – a malicious attempt to make your device unavailable to you.

Alteration Of Passwords Or Settings: If an unauthorized user accesses your machine and alters the passwords, you will be blocked from using your own device.

Security breaches are expensive in regard to both business finances and reputation. It is your responsibility to ensure that your machine is not compromised in any way.

Want to learn how? Stay tuned for our blog post on how to protect your copier.

What is Giclée Printing?

Do you work in graphic design? Ever heard of the term Giclée Printing? Chances are you have, without paying too much attention to its meaning. Read on to learn what it’s all about…

Giclée printing is a way of creating high quality prints. It comes from the French word ‘la giclée’ which means something which is squirted or sprayed. It is a type of inkjet printing, intending to produce work with a longer lifespan and a higher quality than a standard desktop inkjet printout. It is used for reproducing original artwork, maps, historical documents, and photographs. For a piece of work to be considered a giclée print, some basic requirements must be met: giclee printing

1. High Quality Paper Must be Used You will need special professional series paper of archival quality. This paper is acid free and made from a 100% cotton or rag base. It is obviously more expensive than regular printing paper, so make sure to do adequate research on any paper you’re considering buying to make sure it will do the job you’re intending in the best possible way. Common types of print substrates include canvas, watercolor, matte, metallic, and photo paper.

2. High Quality Ink and Printer Must be Used This is a special light-fast ink which should be kept out of the sun. Printouts from this ink will usually last up to 200 years with minimal fading. They are used in special large format printers intended for this purpose. These printers usually hold various ink colors. The more colors the better the quality of the printout.

3. There Must be a High Document Resolution Your giclée printout will have the highest apparent resolution that is available today. It has to be a minimum of 300 dpi and could be as high as 1800 dpi, creating an extremely smooth, consistent image. It will need to be able to capture every tiny nuance of an original piece of work, with exact precision.

When produced in the right way, and with correct care, a giclée production should be able to stick around for at least up to 100 years. But take care never to rub your work and not to use water or any kind of cleaning chemical on any side of the paper so that it will last that long!

You can also visit our blog post Spotlight on Canon imagePROGRAF Printers to learn more about large format printing.